1. declaration conditions

The declaration conditions for specialized new enterprises refer to the basic requirements that enterprises must meet and are the premise and basis for declaration. According to the Interim Measures for the administration of gradient cultivation of high-quality small and medium-sized enterprises (hereinafter referred to as the measures), the application conditions for specialized and special new enterprises mainly include the following four items:

(1) Engaged in a specific market segment for more than 2 years. A specific market segment refers to the industry field, product category or service range in which the enterprise is located, with clear definition and division. Enterprises need to provide relevant supporting materials, such as business licenses, contracts, invoices, etc., to prove the time and scope of their engagement in specific market segments.

(2) The total research and development expenses of the previous year shall not be less than 1 million yuan, and the proportion of the total operating income shall not be less than 3%. Research and development costs refer to the costs incurred by an enterprise in order to create new or improve existing products, processes, services, etc., and carry out systematic and creative activities, including basic research costs, applied research costs, experimental development costs, etc. Enterprises need to provide relevant supporting materials, such as financial statements, audit reports, list of research and development projects, etc., to prove the amount and proportion of their research and development expenses.

(3) The total operating income of the previous year was more than 10 million yuan, or the total operating income of the previous year was less than 10 million yuan, but the total amount of new equity financing (paid-in amount of qualified institutional investors) in the past 2 years reached more than 20 million yuan. Operating income refers to the income obtained by the enterprise in the normal business activities, including the main business income, other business income and so on. Equity financing refers to the way an enterprise raises funds from qualified institutional investors by issuing shares or other equity securities, including equity investment, venture capital, angel investment, etc. Enterprises need to provide relevant supporting materials, such as financial statements, audit reports, equity financing agreements, etc., to prove their operating income or the amount of equity financing.

(4) The score reaches 60 points or meets one of the following conditions: 1) In the past three years, it has won provincial science and technology awards and ranked in the top three of the award-winning units; or won national science and technology awards and ranked in the top five of the award-winning units. 2) The average value of the total research and development expenses in the past two years is more than 10 million yuan. 3) The total amount of new equity financing (paid-in amount of qualified institutional investors) in the past two years is more than 60 million yuan. 4) In the past three years, it has entered the list of the top 500 enterprises in the "Maker China" SME Innovation and Entrepreneurship Competition. Scoring refers to the results of a comprehensive evaluation of the specialization, refinement, specialization, and novelty of an enterprise according to the scoring criteria in Annex 4 of the Measures. Enterprises are required to provide relevant supporting materials, such as award certificates, list of research and development projects, equity financing agreements, competition certificates, etc., to prove that their scores or other conditions have been achieved.

The above four conditions are juxtaposed, and enterprises must meet them at the same time in order to declare specialized new enterprises. In addition, enterprises must also meet other conditions stipulated in the "Measures", such as registration in industrial and commercial registration, independent legal personality, and not being included in the list of untrustworthy persons subject to enforcement.

2. declaration materials

The application materials of specialized and special new enterprises refer to the relevant documents, certificates, reports, etc. submitted by the enterprise to the reporting agency in order to prove that it meets the reporting conditions. The integrity, authenticity and validity of the declaration materials are the key to the declaration and the basis for the audit. According to the "measures" and the specific requirements of various localities, the application materials of specialized new enterprises mainly include the following categories:

(1) Application. The application is an official document for an enterprise to declare a specialized new enterprise and is the basic material for declaration. The application should be filled in in accordance with a unified format and content, including the basic information of the enterprise, declaration conditions, scoring indicators, etc., as well as the signature and official seal of the legal representative of the enterprise. The application shall truly reflect the actual situation of the enterprise and shall not be fraudulent or exaggerated.

(2) Business license. The business license is the legal registration certificate of the enterprise and is the necessary material for declaration. The business license shall be the original or photocopy within the validity period and shall be stamped with the official seal. The business license shall reflect the name, address, legal representative, registered capital, business scope and other information of the enterprise, which shall be consistent with the information in the application.

(3) Financial statements. Financial statements are the record and reflection of the economic activities and financial situation of an enterprise, and are important materials for reporting. The financial statements shall be the financial statements of the most recent year, including the balance sheet, profit statement, cash flow statement, etc., and the audit report issued by the accounting firm. The financial statements should reflect the enterprise's operating income, research and development expenses, profits, cash flow and other indicators, consistent with the data in the application.

(4) Patent certificate. The patent certificate is the proof of the independent intellectual property rights of the enterprise and the core material of the declaration. The patent certificate shall be the original or photocopy within the validity period and shall be stamped with the official seal. The patent certificate shall reflect the enterprise's patent name, patent number, patent type, patentee and other information, consistent with the information in the application.

(5) Other supporting materials. Other supporting materials refer to the relevant documents, certificates, reports, etc. provided in order to prove that they meet the reporting conditions or scoring indicators according to the specific circumstances of the enterprise. The type and number of other supporting materials depend on the actual needs of the enterprise and generally include the following categories:

Engage in supporting materials for specific market segments, such as contracts, invoices, product specifications, market research reports, etc., to prove the characteristics, scope and timing of the company's products or services.

Proof of research and development projects, such as the list of research and development projects, research and development contracts, research and development reports, list of research and development personnel, etc., to prove the content, scale and effect of the enterprise's research and development activities.

Proof of equity financing, such as equity financing agreement, equity transfer agreement, equity registration certificate, investment institution qualification certificate, etc., to prove the amount, time and source of equity financing of the enterprise.

The certification materials of science and technology awards, such as award certificates, award announcements, and introduction of award-winning projects, prove the level, influence and ranking of the enterprise's scientific and technological achievements.

The certification materials of the innovation and entrepreneurship competition, such as the competition certificate, the competition announcement, the competition project introduction, etc., prove the level, influence and ranking of the enterprise's innovation and entrepreneurship ability.

The application materials shall be classified, numbered, bound and printed in accordance with the requirements of the application institution to ensure the clarity, specification and integrity of the materials. Application materials should try to use the original or copy, and stamped with the official seal, to avoid the use of scanned or photos. The application materials should be used in Chinese as much as possible. If there are foreign language materials, Chinese translation should be provided and signed by the translator.

3. declaration process

The declaration process of specialized new enterprises refers to the various stages and links that enterprises go through from the beginning of declaration to the end of declaration. The smooth, efficient and standardized declaration process is the guarantee of declaration and the basis of audit. According to the "measures" and the specific requirements of various localities, the application process of specialized new enterprises mainly includes the following steps:

(1) Preparation of declaration. Application preparation refers to the relevant preparation work carried out by the enterprise before the application, including understanding the application policies, conditions, materials, processes, etc., as well as collecting, sorting, reviewing, printing and other application materials. Declaration preparation is the basis and focus of declaration. Enterprises should make full use of the consulting, guidance, training and other services provided by the declaration agency to prepare for declaration.

(2) Submission of Declaration. Declaration submission refers to the act of submitting the declaration materials to the reporting agency within the reporting period, including online submission and offline submission. Online submission refers to the way in which enterprises fill in the declaration information, upload the declaration materials and complete the declaration through the online platform of the declaration institution. Offline submission refers to the way in which the enterprise delivers the paper version of the application materials to the application agency as required to complete the application. Declaration submission is the key to the declaration, but also the difficulty of the declaration, enterprises should strictly abide by the declaration period, requirements, format, etc., to ensure that the declaration materials are complete, effective and standardized.

(3) reporting audit. Declaration review refers to the process of review and evaluation of the declaration materials of the enterprise by the reporting agency, including formal review and substantive review. Formal review refers to the preliminary review of the integrity, authenticity, and validity of the enterprise's application materials by the application agency. It mainly checks the quantity, type, format, and content of the application materials, and screens out the application materials that meet the requirements. Substantive audit refers to the in-depth audit of the declaration conditions and scoring indicators of the enterprise by the declaration institution, mainly to evaluate the quality, level and innovation of the declaration materials, and to determine the list and grade of the declaration enterprise. Declaration review is the core of the declaration, and it is also the focus of the declaration. The declaration agency should organize experts to conduct the declaration review in accordance with the principles of openness, fairness and impartiality to ensure that the declaration results are scientific, reasonable and trustworthy.

(4) Declaration of publicity. Declaration publicity refers to the reporting agency will declare the results of the audit, to the public behavior, including publicity list, publicity period, publicity methods. The public list refers to the list of enterprises that have passed the examination and approval, including the name, address, legal representative, declaration level and other information of the enterprise. The publicity period refers to the time of publicity, generally 5 working days. The way of publicity refers to the channel of publicity, generally the website of the reporting agency, bulletin board, etc. The declaration and publicity is not only the result of the declaration, but also the supervision of the declaration. The declaration institution should carry out the declaration and publicity in a timely, accurate and complete manner, and accept the supervision and feedback of the society.

(5) Filing. Filing refers to the behavior of the reporting agency to submit the declaration to the higher-level competent department for enterprises that have no objection, including filing materials, filing period, filing method, etc. Filing materials refer to the relevant documents, certificates, reports, etc. provided by the reporting agency to the higher-level competent department to prove the process, results, and basis of the declaration. The filing period refers to the filing time, generally 10 working days. The filing method refers to the filing channels, generally online filing and offline filing. The declaration and filing is the end of the declaration and the guarantee of the declaration. The declaration agency should complete the declaration and filing in accordance with the prescribed requirements, time limit, and methods to ensure that the declaration is legal, effective and standardized.

4. declaration skills

The application skills of specialized new enterprises refer to some strategies and methods adopted by enterprises in order to improve the success rate and efficiency of declaration in the process of declaration. The mastery and application of the declaration technique is the optimization of the declaration, and it is also the highlight of the declaration. The enterprise should use the declaration technique flexibly according to its actual situation, and improve the level and quality of the declaration. Here are some common reporting techniques:

(1) highlight the characteristics. Outstanding characteristics refer to the advantages and characteristics of the enterprise in the application materials, highlighting its specialization, refinement, characteristics and novelty in specific market segments, reflecting its differentiation and competitiveness with other enterprises. Highlight the characteristics of the method has the following:

Select representative products or services, introduce their technical characteristics, market demand, customer feedback, competitive advantages, etc., and demonstrate the core competitiveness and innovation capabilities of the company.

Select influential patents or scientific and technological awards, introduce their technological innovation, technological level, technological value, social contribution, etc., and display the enterprise's intellectual property rights and scientific and technological achievements.

Select valuable equity financing or innovation and entrepreneurship competition, introduce its financing amount, financing institutions, financing purposes, competition evaluation, etc., to show the development potential of enterprises and market recognition.

Select a distinctive R & D project or R & D team, introduce its R & D content, R & D process, R & D results, R & D personnel, etc., and demonstrate the company's R & D investment and R & D strength.

(2) Simplify the material. Simplifying materials means that enterprises simplify and optimize their expression and content structure in the application materials to make them clearer, concise and easy to understand, and avoid redundancy, complexity and ambiguity. There are several ways to simplify materials:

Use charts, data, cases, etc. to visually display the business status, research and development situation, market situation, etc. of the enterprise, and reduce the description and explanation of words.

Use titles, catalogues, numbers, labels, etc. to logically organize and classify the application materials, increase the level and organization of the materials, and facilitate the review and understanding of auditors.

Use standards, specifications, unified formats and content, follow the requirements and guidance of the reporting agency, reduce material differences and misunderstandings, and improve material specifications and efficiency.

Use simple, clear and accurate language, avoid using professional terms, abbreviations, foreign words, etc., reduce the difficulty and ambiguity of the material, and improve the popularity and readability of the material.

(3) Highlights. Highlight means that the enterprise highlights its advantages and characteristics in the scoring index in the application materials, making it more eye-catching, attractive and moving, and increasing the score and influence of the declaration. There are several ways to highlight the highlights:

Use bold, underline, color, etc. to mark the important information, data, evidence, etc. in the application materials, so as to attract the attention and attention of the auditors and enhance the persuasiveness and appeal of the materials.

Use comparison, analysis, evaluation, etc. to explain the advantages and characteristics of the enterprise in the scoring index, compare with the enterprises in the same industry or the same region, highlight the advantages and characteristics of the enterprise, and increase the objectivity and impartiality of the material.

Use summary, induction, generalization, etc., to sort out the main highlights and characteristics of the enterprise in the scoring index, form a concise, clear and powerful declaration theme, and increase the core and focus of the material.